Practice Policies

Confidentiality & Medical Records - Privacy Notice

Locked blue folderThe practice complies with the General Data Protection Regulation (GDPR) and the Data Protection Act (DPA) 2018.  We understand how important it is to keep your personal information safe and secure and we take this very seriously.  We have taken steps to make sure your personal information is looked after in the best possible way and we review this regularly.

Please read our privacy notice carefully, as it contains important information about how we use the personal and healthcare information we collect on your behalf.

GDPR Regulations and your data updates during the COVID-19 outbreak

For more information see our Privacy Notice and Supplementary Privacy Notice during Covid-19.  If you are between 13-16 you can find information here

What is Population Health Management


Freedom of Information

Information about the General Practitioners and the practice required for disclosure under this act can be made available to the public. All requests for such information should be made to the Practice Manager.


Access to Records

In accordance with General Data Protection Regulations (GDPR), which came into force in May 2019, patients may request to see their medical records. Such requests should be made through the Practice Manager. No information will be released without the patient consent unless we are legally obliged to do so.


Named GP

All patients who are registered with the surgery need to have a named GP on their medical records.  It is for administration purposes only and patients are still free to see the doctor of their choice.  You have all been allocated a named GP. If you wish to know your allocated GP, please speak to a Receptionist.


Comments and Complaints

Stockwood Medical Centre aims to give a friendly and professional service to all our patients, but we do appreciate that sometimes we get it wrong. We operate a formal Practice complaints procedure in line with the NHS system with dealing with complaints. Our Practice complaints leaflet gives details of the procedure and is available from reception or can be downloaded from the link at the bottom of this page. However, should you have any concerns about any aspect of our service, please let us know. You are welcome to speak to whomever you feel most comfortable – your GP, our Practice Manager or one of our Reception Staff will be happy to help. In the majority of cases, concerns can be resolved quite easily.

We take all complaints very seriously and try to resolve any issues raised to the patient's satisfaction. We also discuss and review complaints received within the practice and take appropriate measures to ensure we don't make the same mistakes again.

We are always pleased to receive letters of thanks or compliments from patients and these too are communicated to the whole Practice team.

Click here to download our Complaints Leaflet (being reviewed and updated)

Click here to download our Complaints Form (being reviewed and updated)


Should you have concerns about a complaint that you do not feel has been resolved by us satisfactorily, or you'd rather not raise the issue directly with the practice, you can direct your concerns to:

NHS England Customer Contact Centre

Tel: 0300 311 22 33


Post: NHS England, PO Box 16728, Redditch B97 9PT

If you remain unhappy after everything has been done to try to resolve your concern or complaint you also have the right to approach the Ombudsman.

Tel: 0345 015 4033


Write: Millbank Tower, Millbank, London SW1P 4QP

To make complaints or raise concerns about NHS Services in Bristol, there are also other organisations you can contact. For further details, Click here.


Violence Policy

The NHS operate a zero tolerance policy with regard to violence and abuse and the practice has the right to remove violent patients from the list with immediate effect in order to safeguard practice staff, patients and other persons. Violence in this context includes actual or threatened physical violence or verbal abuse which leads to fear for a person’s safety. In this situation we will notify the patient in writing of their removal from the list and record in the patient’s medical records the fact of the removal and the circumstances leading to it.


We welcome your comments and suggestions both positive and negative and if you would like a response from us then please leave us your contact details. You can email us at or complete a suggestions slip and post into our suggestions box in the reception area.

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